A flowchart for the purchase order approval process is essential for any company, especially if it is not yet automated. The flowchart shows the various stages and their relationship to one another. It is not uncommon for purchase orders to pass through more than one person. For example, an order placed by a customer who pays in cash will be processed directly, while a credit order submitted by a new customer will be routed to a different approver, who then needs to approve it.
A flowchart for the purchase order approval process should be based on the type of purchases a company makes. For example, a company may have a senior manager approve purchases of up to ten thousand dollars, while the next-higher-ups in the hierarchy need to approve purchases over that amount. The approval process should be based on how much the company typically spends on each purchase category, as well as how quickly the decision-making process can be completed.
When it comes to purchase requests, the approval process is a crucial step. It helps identify which employees are responsible for the approval process and which tasks should be done by whom. A workflow diagram also helps define roles and provides a step-by-step overview of the process. It also helps identify who needs to sign off on a purchase request and provides options for rejection. It is a simple but effective way to document a purchase order approval process flowchart.
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